Supervisors Talk Performance Reviews infograph

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SUPERVISORS TALK PERFORMANCE REVIEWS

Evaluating employee performance is an important way to support goals and accomplishments. Here's what four UC Davis supervisors say about writing appraisals and calibrating for consistent ratings.

TIPS FOR WRITING APPRAISALS

Create a Survey

"Since I don't see all my employees on a daily basis, I use Qualtrics, a survey system that UC Davis purchased a license for, to ask a series of questions to the faculty, postdocs and graduate students that work with our un-represented staff. This helps advise me on performance I don't always see." Jessica Potts, Department of Chemistry

Meet Weekly

"I meet with my team every other week throughout the year to go over personal and collective goals. We discuss progress on current projects, and strategies to see it through. I also keep track of how they bring department goals into their work, such as diversity and inclusion." MaryAnn Mellor, Department of Education

Document Success

"I like to keep folders in my email whenever someone compliments one of my employees' work so I can include it in their evaluation." Julie Fritz-Rubert, College of Agricultural and Environmental Science

Shadow for a Day

"For technical positions that I'm not as familiar with, I take time during the evaluation period to shadow their work and understand what they do on a daily basis. This also helps open a conversation on their accomplishments." Jessica Potts, Department of Chemistry

BENEFITS OF CALIBRATION

  • "Calibration helps ensure integrity in the process, providing that the ratings in the EPAR are supported by the narrative." Julie Fritz-Rubert, College of Agricultural and Environmental Science
  • "With a 5-point rating scale, meeting expectations had the connotation of being a C—which it isn’t! Meeting expectations is exactly what we want—doing your job well is an A. Going above and beyond that is extra-credit, an A+ or an A++." Vicky Tibbs, UC Davis Health System
  • "Calibration helps me remove someone's name from a review and look at their accomplishments objectively. Did their work go above and beyond their job description or did they meet what was expected of them?" Jessica Potts, Department of Chemistry
  • "Being able to talk openly with a neutral outsider helps justify the ratings I chose. They can ask critical questions that help me reframe the rating and accurately choose, especially when I am stuck between two options." MaryAnn Mellor, Department of Education